* This policy will be reviewed as necessary at OCU Novel Coronavirus Emergency Task Force meetings.
5 February 2021
OCU Novel Coronavirus Emergency Task Force
※Changes from the previous editions
・"1. Implementing a ‘new’ lifestyle" has been updated
・"3. Students entering campus" has been updated.
・"3-1. Infection Control with Student Mobility
・"5. Events hosted by OCU including OCU research centers" has been updated.
Since June, Osaka City University has taken measures to minimize the risk of infection, and has been gradually resuming educational and research activities while keeping in place certain restrictions. OCU will continue to pay close attention to and prevent the spread of infection by avoiding the Three Cs (confined spaces, crowded places and close contact).
On December 3, Osaka Prefecture decided to move to the "Osaka Model" red stage (state of emergency) and asked Osaka residents to refrain from going out unnecessarily. Universities were also asked to urge their students to refrain from going out for unnecessary reasons.
However, since the end of the year and the beginning of the new year, the spread of the infection has been unstoppable, especially in the Tokyo metropolitan area, and on January 7, the government decided to reissue a declaration of a state of emergency for the Tokyo metropolitan area and three prefectures (Tokyo, Kanagawa, Saitama, and Chiba). On February 2, the government decided to extend the declaration of a state of emergency in 10 prefectures, including the three prefectures in Kansai, until March 7, because the medical system is still in a tight situation, although the spread of the disease has stopped.
Please regularly check the updated information as we will review our policy as necessary.
Since November, there has been an increase in the number of infected students on campus. Students, faculty and staff members are encouraged to try “1. implementing a ‘new lifestyle’” in their daily lives.
In the future, if a student, faculty or staff member is found infected, in order to prevent the secondary and tertiary infections, we will immediately judge the range of suspensions of campus activities and take necessary measures under the direction and advice of the public health center.
It has also become clear that the spread of infection can be prevented by wearing masks, avoiding avoiding locations with the 3 Cs, and taking appropriate infection prevention measures such as proper ventilation and hand washing. Students, faculty, and staff will work together to ensure that we do not succumb to this corona disaster, and will review this policy as necessary so that we can regain a safe and fulfilling student and campus life as soon as possible.
1. Implementing a ‘new lifestyle’
Students, faculty and staff are encouraged to keep implementing a 'new lifestyle’ and continue to pay attention to preventing infections.
(1) Basic measures for daily life to prevent infections.
√ Take your temperature every morning.
If your temperature is more than 37℃, refrain from going out. Instead, rest at home.
√ Frequent hand-washing/disinfection with alcohol, gargling.
(Please refer to the attachment 1)
Wash your hands properly over 30 seconds.
Carry disinfectant liquid, etc. when going out. (Disinfectant liquid is available in the Safety and Health Management Office, located on the 1F, Student Support Center. Please bring your own bottle to get some.) Use throat disinfectant spray or swish some water or tea around your mouth and swallow if gargling is difficult."
√ Wear a mask and practice cough etiquette. (Please refer to the attachment 2.)
To prevent heatstroke it is not necessary to wear a mask if you can maintain sufficient distance (at least 2 meters) from people outdoors.
√ Ventilate rooms frequently.
√ Make cashless payments when shopping.
(2) Avoid the Three Cs (confined spaces, crowded places and close contact).
√ Maintain a distance of 2 meters (at least 1 meter) from people.
√ Avoid face-to-face conversation as much as possible when talking to people.
√ Choose outdoor rather than indoor activities.
√Refrain from banquets, drinking, and eating with more than five people other than family members. (※)
In addition, even if it is a banquet, a drinking party, or a dinner with 4 people or less, it should be finished within 2 hours.
※In response to the re-declaration of a state of emergency in Osaka Prefecture, banquets, drinking parties, and dinners of more than five people or for more than two hours are strictly prohibited until Sunday, March 7. In addition, in response to the recommendations of the government subcommittee, we strongly request that no celebratory parties be planned after Monday, March 8.
Please refrain from using the points granted by the Go-To Eat campaign, previously issued meal vouchers, and points granted by the prefectural small-group usage and restaurant support campaign program.
Also, please refrain from using the restaurants that do not display the infection prevention declaration sticker (※).
Please be aware that there is a risk of infection even if you are having a dinner with less than four people or with your family. Take thorough measures to prevent the spread of infection. (See Message from the President #13, "Two places to prevent the spread of infection: group dinners and at home")
√ Refrain from entering karaoke or live music venues where people interact at a close range in poorly ventilated spaces. (※)
※In response to the re-declaration of a state of emergency in Osaka Prefecture, it is strictly prohibited to enter karaoke stores and live music venues until Sunday, March 7.
(3) Preventative measures when traveling.
√ Refrain from going out for unnecessary reasons. In response to the re-declaration of a state of emergency in the Osaka Prefecture, pelase refrain from going out for unnecessary reasons, especially after 8 p.m. until Sunday, March 7.
√ Refrain from travel and business trips to locations with high infection rates such as metropolitan areas (Tokyo, Saitama, Chiba, Kanagawa).
√ Make a note of who you meet, when and where, in case you get infected.
√ Avoid using public transportation as much as possible.
If you must use public transportation, be sure to wear a mask and try to not touch your face. Wash/disinfect your hands with alcohol and gargle after you exit the train.)
(4) Make use of 'Osaka COVID-19 tracking system'.
√ When using facilities where an unspecified large number of people gather, register your email on 'Osaka COVID-19 tracking system' provided by Osaka prefectural government.
(5) Make use of the COVID-19 Contact Confirmation App 'COCOA'.
√ Register on the COVID-19 Contact Confirmation App 'COCOA' to keep yourself informed of places where infections have occurred. App provided by the Ministry of Health, Labour and Welfare.
2. Classes and final exams
While following the policy of the first semester where classes were conducted online for the purpose of prioritizing the prevention of the spread of infection, to ensure a healthy relationship between students and faculty as well as amongst students, in the second semester (starting on 1 October) for the 2020 Academic Year, some classes which meet certain requirements will be conducted face-to-face while making sure to prevent the spread of infections.
3. Students entering campus
Those who meet one of the following conditions are allowed to enter the campus. They are required to take their temperature before coming to the campus to make sure they don't have a fever. On campus they are asked to take measures to prevent spreading infections and avoid the Three Cs (confined spaces, crowded places and close contact)
In principle, students are not allowed on campus after 8:00 p.m. during the period of the declaration of a state of emergency in Osaka Prefecture (until Sunday, March 7). For details, please refer to Appendix 3 "Research Restrictions Guidelines".
(1) In cases where students must attend classes.
(2) In cases where students (including those falling under 4. below) need to conduct experiments on campus related to their graduation, master, or doctoral thesis, etc.
Each graduate school should take sufficient measures to prevent the spread of infection to students and graduate students, minimize time spent in the laboratory, and keep a record of students entering and leaving the laboratory, for example, by instructing them to enter their information into the "Web system for research activities (研活くん)" when entering and leaving the laboratory.
(3) In cases where students are to participate in permitted extracurricular activities.
When using the facilities, a representative must submit the "Extracurricular Activity Plan" to the Student Affairs Division three days prior to the day of, obtain permission and follow the rules designated by the Director of Student Affairs. Also, please record when entering or leaving the campus into the WEB system (=部活くん) and submit the "Extracurricular Activity Report" to the Student Affairs Division.
* Organizations that are found to not be compliant will be immediately suspended.
(4) In cases where use of the Media Center is required.
Those who intend to use the Media Center should follow the rules designated by the Director of Media Center.
(5) In case where use of the Health and Medical Services Center is required.
Staff at the Health and Medical Services Center are available during the daytime. If students or faculty/staff suddenly feel sick or get injured, please call the number below.
Health and Medical Services Center TEL: 06-6605-2108
(6) Other cases where students are permitted to enter the campus.
3-1. Infection Control with Student Mobility
In response to the re-declaration of a state of emergency in the Osaka Prefecture, students are strictly prohibited from traveling until Sunday, March 7. In addition, according to recommendations from the government's subcommittee, we strongly request that graduation trips not be planned even after Monday, March 8.
Please be aware that there is a risk of infection even when traveling back home or on family trips. Take thorough measures to prevent the spread of infection two weeks prior to and during the trip. (See Message from the President #13, "Two places to prevent the spread of infection: group dinners and at home")
4. Research activities of faculty, etc.
Access to university facilities for research activities by faculty members (including researchers, graduate and undergraduate students) has been designated as “Restriction Level 1 (minimum level)" since 1 July, according to the guidelines for research activities at OCU.
With maximum consideration of spreading infection, students, researchers and research staff (those involved in the research office) are encouraged to conduct their research activities at home as much as possible and minimize their time spent in places where their research actually takes place. When conducting research activities using university facilities, please follow the compliance rules and check the health conditions of those who enter and exit the laboratories making a record on the WEB system (研活くん).
(In Attachment 3 (document is in Japanese) "List of Restricted Levels of Research Activities", the item "Thoroughly control access to university facilities, such as laboratories, etc." has been added to the "Level 1" guidelines.)
※If it is confirmed that you have not complied with the guidelines, you will be suspended from using laboratories at OCU and other facilities for a certain period of time in order to ensure a safe research environment.
5. Events hosted by OCU including OCU research centers
For the time being, events hosted by OCU and OCU research centers should be held online regardless of the number of participants.
Face-to-face meetings are allowed only when the following infection prevention measures are taken.
• The number of participants must be less than half of the capacity.
• Food and drinks should not be provided.
• Disinfectant liquid, sufficient for the number of participants, must be placed in each venue.
• All the participants must wear masks, wash hands and gargle.
• Sufficient distance between participants must be maintained (at least 1 meter, 2 meters as much as possible).
• A comprehensive list of participants must be made to allow for contact tracing.
• The maximum number of participants for events on-campus are 200 or less per day. This number does not apply to events off-campus, but if the number of participants exceeds 1,000, prior consultation with Osaka Prefecture is required.
Regardless the size, please refrain from participating in places and events (such as concerts, buffet parties, etc.) where people talk at close range in poorly ventilated spaces.
※ In response to the re-declaration of a state of emergency in the Osaka Prefecture, participation in events (live music venues, standing parties, etc.) is strictly prohibited until Sunday, March 7.
6. Travel overseas
(1) For the time being, students are not allowed to travel overseas. Those who return or enter Japan from overseas, are asked to stay home for 2 weeks.
(2) For the time being, guidelines for faculty and staff who travel overseas are set as follows.
(i) Traveling to countries and areas with infectious disease risk level 3 is prohibited.
(ii) Traveling to countries and areas with infectious disease risk level 2 is advised against. If it is unavoidable, beforehand be sure to submit a pledge to the appropriate department that you will take the actions listed in 7 below.
7. Students and faculty/staff returning to Japan from overseas
Please take the following measures when returning or reentering from overseas:
（1）For 2 weeks after returning/reentering, please keep a record of your physical condition and temperature to ensure you don‘t have symptoms of a fever or a cough.
（2）For the two weeks, carefully observe your health and avoid going out unless absolutely necessary and try to do as many activities as possible at home (including studying).
（3）If you have symptoms such as a fever or coughing, do not go to a medical institution directly, but first consult the Osaka Prefectural Consultation Office or the jurisdictional public health center and follow their instructions. Also call the Health and Medical Services Center at OCU.
8. Accepting/inviting researchers from overseas
It has been requested that the accepting/inviting of researchers from overseas is to be suspended or postponed until the situation has resolved.
9. Measures to prevent the spread of infection for faculty and staff
(1) Faculty and staff who have the symptoms described in 10. should stay home.
(2) In order to prevent infections caused by using public transportation, staggered working hours and working at home are strongly encouraged as well as commuting by car.
(3) Review the necessity of attending each of your meetings, and conduct those that are not absolutely necessary via emails, phones, and video conferences.
(4) Minimize business trips.
10. For those who may be infected
Those who apply to following (A), (B) and (C) should immediately call your family doctor or the New Corona Consultation Center (新型コロナ受診相談センター) at your local public health center or the jurisdictional public health center in Osaka Prefecture, follow their directions, and also call the Health and Medical Services Center at OCU.
(A) Those who have severe symptoms of breathlessness (dyspnea), fatigue (malaise), fever, or altered smell/taste.
(B) When those who easily become seriously ill*, have relatively mild cold symptoms such as fever and cough.
* Elderly people or those with underlying diseases (diabetes, heart failure, respiratory diseases (chronic obstructive pulmonary disease, etc.)), those undergoing artificial dialysis, those taking treatments with immunosuppressants or anti-cancer agents
(C) Those other than the above, yet continue to have relatively mild cold symptoms such as fever and cough
* If symptoms continue for more than four days, please be sure to contact the New Corona Consultation Center. As symptoms differ between each individual, if you think you have severe symptoms, please contact the center immediately. Those who must continue taking antipyretics also need to do the same.(Reference)
The New Corona Consultation Center (新型コロナ受診相談センター 帰国者・接触者相談センター)
Osaka City Public Health Center
TEL: 06-6647-0641 / FAX: 06-6647-1029
Other Public Health Centers in Osaka Prefecture
Health and Medical Service Center TEL: 06-6605-2108
11. Countermeasures if there is a possibility of contact with someone with an infectious disease
If you or your family worry you have been in contact with someone with an infectious disease or have been in an area at the time an outbreak occurred, please contact the faculty or graduate school you belong to.
Also, infections at home are on the rise. Be aware of the eight points in the last section of Attachment 2 (document is in Japanese) if there is a chance a family member is infected.
·It has been reported that slander and unfounded rumors about infected people, etc. are spreading on social media. There are many international students from China and South Korea in OCU. Our students, faculty and staff members are asked to be calm, act based on correct information, and never to abuse human rights toward infected people, foreigners, medical personnel, etc. If you feel like someone's basic human rights are being violated, please contact the faculty/graduate school that you belong to.
·Students: Faculty/Graduate School that you belong to
Global Exchange Office Email：email@example.com
·Faculty/staff: Faculty/Graduate School, Office that you belong to
·Health Consultation Counter for New Coronavirus Infections:
Osaka Prefectural Consultation Counter:
TEL: 06-6944-8197 [dedicated line]
•Useful websites (Japanese):
·Ministry of Foreign Affairs
·Prime Minister's Office of Japan
·Ministry of Health, Labor and Welfare
·Ministry of Education, Culture, Sports, Science and Technology-Japan
·Embassy of Japan in China
·Infectious Disease Surveillance (IDSC)
·Osaka Prefectural Government