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公立大学法人大阪市立大学
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Policy on COVID-19 at Osaka City University (#8)

Published on Nov 16, 2020

Education

* This policy will be reviewed as necessary at OCU Novel Coronavirus Emergency Task Force meetings.

09 November 2020
OCU Novel Coronavirus Emergency Task Force 

※Changes from the previous editions
・"1. Implementing a ‘new’ lifestyle" has been updated
・"3. Students entering campus" has been updated.
・"5. Events hosted by OCU including OCU research centers" has been updated.

Since June, Osaka City University has taken measures to minimize the risk of infection, and has been gradually resuming educational and research activities while keeping in place certain restrictions. OCU will continue to pay close attention to and prevent the spread of infection by avoiding the Three Cs (confined spaces, crowded places and close contact). 

Please regularly check the updated information as we will review our policy as necessary. 

As the economic situation resumes and the number of newly infected people is increasing, students, faculty and staff members are encouraged to try “implementing a ‘new lifestyle’” in their daily lives.

In the future, if a student, faculty or staff member is found infected, in order to prevent the secondary and tertiary infections, we will immediately judge the range of suspensions of campus activities and take necessary measures under the direction and advice of the public health center. 

1. Implementing a ‘new lifestyle’

Students, faculty and staff are encouraged to keep implementing a 'new lifestyle’ and continue to pay attention to preventing infections. 

(1.1) Basic measures for daily life to prevent infections.
√ Take your temperature every morning.
If your temperature is more than 37℃, refrain from going out. Instead, rest at home. 
√ Frequent hand-washing/disinfection with alcohol, gargling.
(Please refer to the attachment 1)
Wash your hands properly over 30 seconds.
Carry disinfectant liquid, etc. when going out. (Disinfectant liquid is available in the Safety and Health Management Office, located on the 1F, Student Support Center. Please bring your own bottle to get some.) Use throat disinfectant spray or swish some water or tea around your mouth and swallow if gargling is difficult."
√ Wear a mask and practice cough etiquette. (Please refer to the attachment 2.)
To prevent heatstroke it is not necessary to wear a mask if you can maintain sufficient distance (at least 2 meters) from people outdoors.
√ Ventilate rooms frequently.
√ Make cashless payments when shopping.


(1.2) Avoid the Three Cs (confined spaces, crowded places and close contact).
√ Maintain a distance of 2 meters (at least 1 meter) from people.
√ Avoid face-to-face conversation as much as possible when talking to people.
√ Choose outdoor rather than indoor activities.
√ Refrain from banquets, going out for drinks, or business dinners with more than 5 people.
Refrain from going to facilities such as karaoke, concert venues, sports gyms, etc. where clusters of infection have occurred in the past. 


(1.3) Preventative measures when traveling.
√ Make a note of who you meet, when and where, in case you get infected.
√ Avoid using public transportation as much as possible.
If you must use public transportation, be sure to wear a mask and try to not touch your face. Wash/disinfect your hands with alcohol and gargle after you exit the train.) 


 (1.4) Make use of 'Osaka COVID-19 tracking system'.
√ When using facilities where an unspecified large number of people gather, register your email on 'Osaka COVID-19 tracking system' provided by Osaka prefectural government. 


(1.5) Make use of the COVID-19 Contact Confirmation App 'COCOA'.
√ Register on the COVID-19 Contact Confirmation App 'COCOA' to keep yourself informed of places where infections have occurred. App provided by the Ministry of Health, Labour and Welfare. 

2. Classes and final exams

While following the policy of the first semester where classes were conducted online for the purpose of prioritizing the prevention of the spread of infection, to ensure a healthy relationship between students and faculty as well as amongst students, in the second semester (starting on 1 October) for the 2020 Academic Year, some classes which meet certain requirements will be conducted face-to-face while making sure to prevent the spread of infections. 

3. Students entering campus

Those who meet one of the following conditions are allowed to enter the campus. They are required to take their temperature before coming to the campus to make sure they don't have a fever. On campus they are asked to take measures to prevent spreading infections and avoid the Three Cs (confined spaces, crowded places and close contact)
(3.1) In cases where students must attend classes.
(3.2) In cases where students (including those falling under 4. below) need to conduct experiments on campus related to their graduation, master, or doctoral thesis, etc.
Each graduate school is asked to take sufficient measures to prevent the spread of infections among students, minimize the duration of stay, and keep a record of all those who enter and exit the campus.
(3.3) In cases where students are to participate in permitted extracurricular activities.
When using the facilities, a representative must submit the "Extracurricular Activity Plan" to the Student Affairs Division three days prior to the day of, obtain permission and follow the rules designated by the Director of Student Affairs. Also, please record when entering or leaving the campus into the WEB system (=部活くん) and submit the "Extracurricular Activity Report" to the Student Affairs Division.
* Organizations that are found to not be compliant will be immediately suspended.
(3.4) In cases where use of the Media Center is required.
Those who intend to use the Media Center should follow the rules designated by the Director of Media Center.
(3.5) In case where use of the Health and Medical Services Center is required.
Staff at the Health and Medical Services Center are available during the daytime. If students or faculty/staff suddenly feel sick or get injured, please call the number below.
Health and Medical Services Center TEL: 06-6605-2108
(3.6) Other cases where students are permitted to enter the campus. 

4. Research activities of faculty, etc.

Access to university facilities for research activities by faculty members (including researchers, graduate and undergraduate students) has been designated as “Restriction Level 1 (minimum level)" since 1 July, according to the guidelines for research activities at OCU. 

With maximum consideration of spreading infection, students, researchers and research staff (those involved in the research office) are encouraged to conduct their research activities at home as much as possible and minimize their time spent in places where their research actually takes place. When conducting research activities using university facilities, please follow the compliance rules and check the health conditions of those who enter and exit the laboratories making a record on the WEB system (研活くん).

5. Events hosted by OCU including OCU research centers

For the time being, events hosted by OCU and OCU research centers should be held online regardless of the number of participants.

Face-to-face meetings are allowed only when the following infection prevention measures are taken.

• The number of participants must be less than half of the capacity.
• Food and drinks should not be provided.
• Disinfectant liquid, sufficient for the number of participants, must be placed in each venue.
• All the participants must wear masks, wash hands and gargle.
• Sufficient distance between participants must be maintained (at least 1 meter, 2 meters as much as possible).
• A comprehensive list of participants must be made to allow for contact tracing.
•  The maximum number of participants for events on-campus are 200 or less per day. This number does not apply to events off-campus, but if the number of participants exceeds 1,000, prior consultation with Osaka Prefecture is required.

Regardless the size, please refrain from participating in places and events (such as concerts, buffet parties, etc.) where people talk at close range in poorly ventilated spaces. 

6. Travel overseas

(6.1) For the time being, students are not allowed to travel overseas. Those who return or enter Japan from overseas, are asked to stay home for 2 weeks.(6.2) For the time being, guidelines for faculty and staff who travel overseas are set as follows.
(i) Traveling to countries and areas with infectious disease risk level 3 is prohibited.
(ii) Traveling to countries and areas with infectious disease risk level 2 is advised against. If it is unavoidable, beforehand be sure to submit a pledge to the appropriate department that you will take the actions listed in 7 below. 

7. Students and faculty/staff returning to Japan from overseas

Please take the following measures when returning or reentering from overseas:

7.1For 2 weeks after returning/reentering, please keep a record of your physical condition and temperature to ensure you don‘t have symptoms of a fever or a cough.
7.2For the two weeks, carefully observe your health and avoid going out unless absolutely necessary and try to do as many activities as possible at home (including studying).
7.3If you have symptoms such as a fever or coughing, do not go to a medical institution directly, but first consult the Osaka Prefectural Consultation Office or the jurisdictional public health center and follow their instructions. Also call the Health and Medical Services Center at OCU.
 

8. Accepting/inviting researchers from overseas

It has been requested that the accepting/inviting of researchers from overseas is to be suspended or postponed until the situation has resolved. 

9. Measures to prevent the spread of infection for faculty and staff

(9.1) Faculty and staff who have the symptoms described in 10. should stay home.
(9.2) In order to prevent infections caused by using public transportation, staggered working hours and working at home are strongly encouraged as well as commuting by car.
(9.3) Review the necessity of attending each of your meetings, and conduct those that are not absolutely necessary via emails, phones, and video conferences.
(9.4) Minimize business trips.
 

10. For those who may be infected

Those who apply to following (A), (B) and (C) should immediately call your family doctor or the New Corona Consultation Center (新型コロナ受診相談センター) at your local public health center or the jurisdictional public health center in Osaka Prefecture, follow their directions, and also call the Health and Medical Services Center at OCU.
(A) Those who have severe symptoms of breathlessness (dyspnea), fatigue (malaise), fever, or altered smell/taste.
(B) When those who easily become seriously ill*, have relatively mild cold symptoms such as fever and cough.
* Elderly people or those with underlying diseases (diabetes, heart failure, respiratory diseases (chronic obstructive pulmonary disease, etc.)), those undergoing artificial dialysis, those taking treatments with immunosuppressants or anti-cancer agents
(C) Those other than the above, yet continue to have relatively mild cold symptoms such as fever and cough
* If symptoms continue for more than four days, please be sure to contact the New Corona Consultation Center. As symptoms differ between each individual, if you think you have severe symptoms, please contact the center immediately. Those who must continue taking antipyretics also need to do the same.
(Reference)
The New Corona Consultation Center (新型コロナ受診相談センター 帰国者・接触者相談センター)
Osaka City Public Health Center
  TEL: 06-6647-0641 / FAX: 06-6647-1029
Other Public Health Centers in Osaka Prefecture
http://www.pref.osaka.lg.jp/iryo/osakakansensho/corona-denwa.html
Health and Medical Service Center TEL: 06-6605-2108 

11. Countermeasures if there is a possibility of contact with someone with an infectious disease

If you or your family worry you have been in contact with someone with an infectious disease or have been in an area at the time an outbreak occurred, please contact the faculty or graduate school you belong to. 

12. Others

·It has been reported that slander and unfounded rumors about infected people, etc. are spreading on social media. There are many international students from China and South Korea in OCU. Our students, faculty and staff members are asked to be calm, act based on correct information, and never to abuse human rights toward infected people, foreigners, medical personnel, etc. If you feel like someone's basic human rights are being violated, please contact the faculty/graduate school that you belong to. 

•Contact Information:
·Students: Faculty/Graduate School that you belong to
  International students:
      Global Exchange Office Emailgoto.ocu@ado.osaka-cu.ac.jp
·Faculty/staff: Faculty/Graduate School, Office that you belong to
·Health Consultation Counter for New Coronavirus Infections:
      Osaka Prefectural Consultation Counter:
      TEL: 06-6944-8197 [dedicated line]
      FAX: 06-6944-7579
 

•Useful websites (Japanese):
·Ministry of Foreign Affairs
  https://www.anzen.mofa.go.jp/
 ·Prime Minister's Office of Japan
  https://www.kantei.go.jp/jp/headline/kansensho/coronavirus.html
 ·Ministry of Health, Labor and Welfare
  https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html
 ·Ministry of Education, Culture, Sports, Science and Technology-Japan
  https://www.mext.go.jp/a_menu/coronavirus/index.html
 ·Embassy of Japan in China
  https://www.cn.emb-japan.go.jp/itprtop_ja/index.html
 ·Infectious Disease Surveillance (IDSC)
  https://www.niid.go.jp/niid/ja/from-idsc/2482-corona/9305-corona.html 
·Osaka Prefectural Government
  http://www.pref.osaka.lg.jp/iryo/osakakansensho/corona.html

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