22 June 2020
OCU Novel Coronavirus Emergency Task Force
※Changes from the previous editions
・"5. Classes and final exams" has been updated.
・"6. Students entering campus" has been updated.
・"7. Faculty research activities" has been updated.
・"13. Implementing a 'new' lifestyle" has been updated.
・"14. Others" has been updated.
Osaka Prefectural government has taken emergency measures based on the Declaration of a State of Emergency issued by the Japanese government on 7 April 2020 to seven prefectures including Osaka. As a result, Osaka City University was requested to restrict the use of facilities, etc. On 4 May, the period of Declaration of the State of Emergency was extended until 31 May.
The Japanese government released the Declaration of the State of Emergency for 39 prefectures on 14 May and for three prefectures including Osaka, Kyoto and Hyogo Prefectures in Kansai on 21 May.
On 14 May, based on model established by Osaka prefecture to implement standardized measures including requesting/lifting self-restraint in a step-by-step manner, restrictions of the use of OCU facilities etc., were lifted on 16 May.
However, a declaration of safety has not yet to be issued. We should remain vigilant to prevent a second wave of COVID-19.
After June, we will gradually resume various activities while avoiding the three C's (confined spaces, crowded places and close contact) and continue to provide sufficient control measures against infections. Students, faculty and staff are asked to try “13. Implementing ‘a new lifestyle’”. Please regularly check the updated information as we will review our policy by carefully observing conditions of the spread of COVID-19.
If any of our students or faculty/staff get infected in the future, extracurricular activities and research activities on campus will be banned immediately to prevent a second and third wave of infections. We will also minimize the number of faculty/staff on campus and we will take additional measures to prevent the spread of COVID-19 under the guidance and advice of the public health center.
1. Students who travel overseas
Students are not allowed to travel overseas. Those who return or enter Japan from overseas, are asked to stay home for 2 weeks.
2．Faculty and staff who travel overseas
For the time being, guidelines for faculty and staff who travel overseas are set as follows.
(2.1) Traveling to countries and areas with infectious disease risk level 3 is prohibited.
(2.2) Traveling to countries and areas with infectious disease risk level 2 is advised against. If it is unavoidable, beforehand be sure to submit a pledge to the appropriate department that you will take the actions listed in 3 below.
3．Students and faculty/staff returning to Japan from overseas
Please take the following measures when returning or reentering from overseas:
（3.1）For 2 weeks after returning/reentering, please keep a record of your physical condition and temperature to ensure you don‘t have symptoms of a fever or a cough.
（3.2）For the two weeks, carefully observe your health and avoid going out unless absolutely necessary and try to do as many activities as possible at home (including studying).
（3.3）If you have symptoms such as a fever or coughing, do not go to a medical institution directly, but first consult the Osaka Prefectural Consultation Office or the jurisdictional public health center and follow their instructions. Also call the Health and Medical Services Center at OCU.
4．Accepting/inviting researchers from overseas
It has been requested that the accepting/inviting of researchers from overseas is to be suspended or postponed until the situation has resolved.
5．Classes and final exams
The first semester for the 2020 Academic Year has been re-scheduled for 14 May to 24 August and all classes (except for some experiments and seminars) are being conducted online, however, classes that actually require experiments and seminars are scheduled to be conducted in person from 2 July with proper measures for protecting against infections. (Schedules for the Faculty of Medicine, Law School, Graduate School of Urban Management and Graduate School for Creative Cities are determined separately.)
6．Students Entering Campus
Those who meet one of the following conditions are allowed to enter the campus. They are required to take their temperature before coming to the campus to make sure they don't have a fever.
On campus they are asked to take measures to prevent spreading infections and avoid three C's (confined spaces, crowded places and close contact)
(6.1) In cases where students must attend classes in person.
(6.2) In cases where students (including those falling under 7. below) who need access to resources on campus for experiments related to their graduation, master, or doctoral thesis, etc.
Each graduate school is asked to take sufficient measures to prevent the spread of infections among students, minimize the duration of stay, and keep a record of all those who enter and exit the campus.
(6.3) In cases where students are to participate in permitted extracurricular activities.
When using the facilities, a representative must submit the "Extracurricular Activity Plan" to the Student Affairs Division three days prior to the day of, obtain permission and follow the rules designated by the Director of Student Affairs. Also, please record when entering or leaving the campus into the WEB system (=部活くん) and submit the "Extracurricular Activity Report" to the Student Affairs Division.
(6.4) In cases where use of the Media Center is required.
Those who intend to use the Media Center should follow the rules designated by the Director of Media Center.
(6.5) In case where use of the Health and Medical Services Center is required.
Staff at the Health and Medical Services Center are available during the daytime. If students or faculty/staff suddenly feel sick or get injured, please call the number below. Health and Medical Services Center TEL: 06-6605-2108
(6.6) Other cases where students are permitted to enter the campus.
7．Faculty Research Activities
Access to university facilities for research activities by faculty members (including researchers, graduate and undergraduate students) will be designated as “Restriction Level 1 (minimum level)" from 1 July, according to the guidelines for research activities at OCU.
With maximum consideration of spreading infection, students, researchers and research staff (those involved in the research office) are encouraged to conduct their research activities at home as much as possible and minimize their time spent in places where their research actually takes place. When conducting research activities using university facilities, please follow the compliance rules and check the health conditions of those who enter and exit the laboratories making a record on the WEB system (研活くん).
8．Measures to prevent the spread of infection for faculty and staff
(8.1) Faculty and staff who have the symptoms described in 9. should stay home.
(8.2) In order to prevent infections caused by using public transportation, staggered working hours and working at home are strongly encouraged as well as commuting by car.
(8.3) Review the necessity of attending each of your meetings, and conduct those that are not absolutely necessary via emails, phones, and video conferences.
(8.4) Minimize business trips.
9．For those who may be infected
Those who apply to following (A), (B) and (C) should immediately call your family doctor or the New Corona Consultation Center (新型コロナ受診相談センター) at your local public health center or the jurisdictional public health center in Osaka Prefecture, follow their directions, and also call the Health and Medical Services Center at OCU.
(A) Those who have severe symptoms of breathlessness (dyspnea), fatigue (malaise), fever, or altered smell/taste.
(B) When those who easily become seriously ill*, have relatively mild cold symptoms such as fever and cough.
* Elderly people or those with underlying diseases (diabetes, heart failure, respiratory diseases (chronic obstructive pulmonary disease, etc.)), those undergoing artificial dialysis, those taking treatments with immunosuppressants or anti-cancer agents
(C) Those other than the above, yet continue to have relatively mild cold symptoms such as fever and cough
* If symptoms continue for more than four days, please be sure to contact the New Corona Consultation Center. As symptoms differ between each individual, if you think you have severe symptoms, please contact the center immediately. Those who must continue taking antipyretics also need to do the same.
The New Corona Consultation Center (新型コロナ受診相談センター 帰国者・接触者相談センター)
Osaka City Public Health Center
TEL: 06-6647-0641 / FAX: 06-6647-1029
Other Public Health Centers in Osaka Prefecture
Health and Medical Service Center TEL: 06-6605-2108
10．Countermeasures if there is a possibility of contact with someone with an infectious disease
If you or your family worry you have been in contact with someone with an infectious disease or have been in an area at the time an outbreak occurred, please contact the faculty or graduate school you belong to.
11．Events hosted by OCU
For the time being, events hosted by OCU should be held online regardless of the number of participants. Events that cannot be held online are to be canceled or postponed. Meetings such as briefing sessions and workshops with participants exclusively from the OCU community, are permitted under the following guidelines to prevent infections:
• The number of participants must be less than half of the capacity.
• 2m of distance between participants to be maintained as much as possible.
12．Facilities at OCU
Facilities at OCU will gradually resume in June by complying with a standard of measures designated by Osaka Prefecture. Details will be announced on the website of each facility as soon as they are ready.
• Media Center - https://www.media.osaka-cu.ac.jp/
• Health and Medical Services Center - Will be announced by the Safety and Health Management Office
• Tanaka Memorial Hall, Takahara Hall - Will be announced by the Property Management Division
• Academic Extension Center - Will be announced by the Community Collaboration Division
• Botanical Gardens - https://www.sci.osaka-cu.ac.jp/biol/botan/
• Co-OP (Restaurant, Shop, Bookstore) - https://osaka-cu.hanshin.coop/
13．Implementing a 'new' lifestyle
Students, faculty and staff are encouraged to keep implementing a 'new' lifestyle and continue to pay attention to preventing infections.
(13.1) Basic measures for daily life to prevent infections.
√ Take your temperature every morning.
If your temperature is more than 37℃, refrain from going out. Instead, rest at home.
√ Frequent hand-washing/disinfection with alcohol, gargling
Wash your hands properly over 30 seconds. Carry disinfectant liquid, etc. when going out. Use throat disinfectant spray or rehydration if gargling is difficult.
√ Wear a mask.
To prevent heatstroke it is not necessary to wear a mask if you can maintain sufficient distance (at least 2 meters) from people outdoors and even if you're not thirsty, hydrate frequently and rest in areas where you can keep social distance from people.
√ Ventilate rooms frequently.
√ Make cashless payments when shopping.
(13.2) Avoid the three C's (confined spaces, crowded places and close contact).
√ Maintain a distance of 2 meters (at least 1 meter) from people.
√ Avoid face-to-face conversation as much as possible when talking to people.
√ Choose outdoor rather than indoor activities.
√ Refrain from eating out or having parties with friends/colleagues.
√ Refrain from going to confined facilities such as karaoke, concert venues, sports gyms, etc. where clusters of infection have occurred in the past.
(13.3) Preventative measures when traveling
√ Avoid traveling to infected areas. Traveling to a nearby places with a minimum commute time is recommended.
√ Make a note of who you meet, when and where, in case you get infected.
√ Avoid using public transportation as much as possible.
If you must use public transportation, be sure to wear a mask and try to not touch your face. Wash/disinfect your hands with alcohol and gargle after you exit the train.)
(13.4) Make use of COVID-19 'Osaka COVID-19 tracking system'.
√ When using facilities where an unspecified large number of people gather, register your email on 'Osaka COVID-19 tracking system' provided by Osaka prefectural government.
(13.5) Make use of the COVID-19 Contact Confirmation App 'COCOA'.
√ Register on the COVID-19 Contact Confirmation App 'COCOA' to keep yourself informed of places where infections have occurred. App provided by the Ministry of Health, Labour and Welfare.
·It has been reported that slander and unfounded rumors about infected people, etc. are spreading on social media. There are many international students from China and South Korea in OCU. Our students, faculty and staff members are asked to be calm, act based on correct information, and never to abuse human rights toward infected people, foreigners, medical personnel, etc. If you feel like someone's basic human rights are being violated, please contact the faculty/graduate school that you belong to.
·Students: Faculty/Graduate School that you belong to
Global Exchange Office Email：email@example.com
·Faculty/staff: Faculty/Graduate School, Office that you belong to
·Health Consultation Counter for New Coronavirus Infections:
Osaka Prefectural Consultation Counter:
TEL: 06-6944-8197 [dedicated line]
·Ministry of Foreign Affairs
·Prime Minister's Office of Japan
·Ministry of Health, Labor and Welfare
·Ministry of Education, Culture, Sports, Science and Technology-Japan
·Embassy of Japan in China
·Infectious Disease Surveillance (IDSC)
·Osaka Prefectural Government